Events, 2 min read
Planning a corporate event in Abu Dhabi: a six week timeline
By Riya Rafeek,
Quick answer
The short answer
Weeks 6 and 5: the big decisions
- Agree the goal, guest count and budget
- Shortlist and book the venue
- Check any permits the venue or authority requires
- Brief your event and production partner
Week 4: suppliers
- Stage, sound, lighting and LED screens
- Catering and dietary requirements
- Décor, signage and branding
- Photography and video coverage
Week 3: guests and the run of show
Send invitations with a clear RSVP date. Write the run of show minute by minute: arrivals, welcome, speeches, awards, dinner, entertainment, close. Everyone on the team should have the same version.
Week 2: content and rehearsal
Collect presentations and videos for the screens, prepare award scripts and winner lists, and book a technical rehearsal with the AV team, ideally the day before.
Final week: confirm everything
Reconfirm every supplier in writing, print the run of show, brief the hosts, and share a shot list with your photographer so no winner or VIP is missed. Plan for highlights to be posted the next morning.
Questions readers ask
Can you organise an event in less than six weeks?
Yes, but venue and equipment choice shrinks. Two to three weeks is possible for smaller events.
Should we hire AV and coverage from the same company?
It reduces the gaps between suppliers. One team is accountable for the stage, the sound and the footage.
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